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Union Public Schools
Our mission is to graduate 100 percent of our students, college and career ready.

3150 Asset Management

The building principal or director is the custodian of site inventories of furniture, non-consumable equipment and computers. Current building inventories are the responsibility of the principal, and classroom inventory is a responsibility of the teacher. Furniture and equipment inventories must be maintained by the site and submitted to the Chief Financial Officer or designee annually. The fixed asset department will visit some sites and departments to verify the submitted inventory on an annual basis.

Inventories must be maintained by the district should it become necessary to file claims arising from fire, theft, or natural disaster damage.

Transfers of equipment and furniture must be reported to the Chief Financial Officer or designee. Transfers of technology equipment must be reported to the Chief Financial Officer or designee and the Executive Director of Technology.

All donated equipment and furniture must be reported to the Chief Financial Officer or designee and ratified by the Board of Education to become district assets. If the donation is technology-related, the Executive Director of Technology must approve the donation prior to the Board ratifying the donation.

Asset tags shall not be removed until the Board ratifies the asset for surplus and is staged for disposal.

All assets being disposed of must go through the district’s surplus procedures and be ratified by the Board of Education before being disposed. Used textbooks, books, supplies and materials, not considered a fixed asset, serialized asset, or otherwise tagged equipment or furnishings, may be sold, donated, or discarded without Board ratification.

Any and all district-owned equipment and/or materials (including technology devices) in possession of an employee must be immediately returned upon request of the district and in all situations must be returned no later than the last day of employment. See Board Policy #4021.

Management of federal assets must follow the district’s Uniform Guidance Procurement Plan and Procedures as amended.

 

Revised 6/10/96

Revised 12/8/97

Revised 12/13/99

Revised 1/8/01

Revised 12/13/04

Revised 2/12/07

Revised 12/10/07

Revised 11/8/10

Revised 12/14/15

Revised 11/14/16

Revised 12/9/19

Revised 12/11/23