The Finance Division is actually divided into several departments. These departments include Accounting, Payroll, Treasury, Financial Reporting, Federal Programs, and Human Resources, as well as the Adult Education program and Student Data and Assessment.
The Finance Division develops and monitors the district’s budget, classifying revenues and expenditures correctly, and preparing all financial reports and statements. Staff also coordinate the annual audit and maintain compliance with all state and federal regulations and reports pertaining to the fiscal operations of the district.
The district’s finances are classified within several funds, including the General Fund, Building Fund, Child Nutrition Fund, the debt service fund, and Bond Funds. The largest of these, the General Fund, is used to pay salaries of teaching and support staff members, purchase classroom supplies and textbooks, and utility and insurance costs. On average, salaries and benefits make up more than 80 percent of general fund expenditures.
The Human Resources department manages employee relations and benefits.. Pupil Accounting coordinates enrollment and manages student statistics, working closely with Teaching and Learning.
Economic Condition and Outlook
Union Public Schools is located within the Tulsa Metropolitan Statistical Area (MSA), a seven-county area whose population exceeds 946,223 or 25 percent of the population of the state of Oklahoma. The Tulsa Metropolitan Chamber of Commerce reports Tulsa’s major industries as aerospace; transportation, distribution and logistics; electrical equipment manufacturing and aviation; and health care. The Chamber estimates the value of all goods and services produced in the Tulsa MSA as $41.9 billion, or 30.9 percent of the Oklahoma economy.
The Fiscal Times recognizes a strong job market for Tulsa, ranking the metro as the fourth best city for jobs in 2011 and second overall among 10 cities for young individuals to find a job in 2012. Forbes recently ranked Tulsa one of the 25 best overall cities in which to retire in 2012, attributing elements such as low unemployment, a strong business sector, low cost of living and doing business, as well as diverse neighborhoods and ample housing options.
The Chamber indicates factors that contribute to Tulsa’s low cost of doing business, which is 15 percent below the national average, include low rent, energy costs, and taxes. Additional qualities that attract new growth include Tulsa’s sound infrastructure and strong economy. US News and World Report indicates some of the elements of Tulsa’s strong economy include diversity in industries, low cost of living, and strong housing market. Many publications have praised Tulsa for strong economic rankings, including:
The area’s economy continues to remain strong in national and international financial markets. The Office of the State Treasurer maintains reports that the state ended fiscal year 2012 with higher revenues than the prior year, attributing the increase to various economic indicators such as net income tax, motor vehicle tax, and sales tax. The Tulsa housing market has not been as negatively affected by the mortgage/housing crisis as the rest of the country. In 2011, Trulia.com ranked Tulsa fifth best city for out-of-state house hunters.
The unemployment rate in the Tulsa MSA was 7.9 percent in 2010, and then decreased to a 2011 level of 6.5 percent, with a 2012 estimated rate of 6.5 percent, 2.7 percent below the U.S. average. The Tulsa Chamber projects the unemployment rate will continue to decrease through 2016 as economic recovery continues in Oklahoma.
Union Public Schools contributes to Tulsa’s workplace initiatives by offering community programs for both adults and children such as:
The Adult Education program exceeded its goal of 3,000 students in 2012 by serving over 3,100 students. Due to program expansion that includes five Northeastern Oklahoma counties, the program predicts 2013 will serve approximately 3,200 students. In addition to helping many adults, the program has formed many relationships with Tulsa area programs including:
Union Public Schools continues efforts to provide superior healthcare to the district. A collaborative effort between University of Oklahoma Bedlam Community Health Clinic and Union Public Schools produces state-of-the-art services for the Union community. The Union Public Schools Bedlam School-Based Health Clinic operates at both Roy Clark Elementary School and Rosa Parks Elementary School.
These clinics provide a convenient way for students and their families to receive a wide range of health care services, and they operate at no cost to the school district. The primary goal of the clinics is to serve families of all children in each of the schools, including those who qualify for Medicaid or have no health insurance.
The clinics provide at least one full-time physician’s assistant or a resident physician. In addition, a pediatrician visits each clinic as part of a rotating schedule. The physicians work with and assist school nurses.
In addition to student health care, Union partners with the University of Oklahoma Physicians-Tulsa to provide low cost medical services for employees through an employee clinic. This unique partnership provides access to quality health care while controlling escalating health care costs. The clinic is staffed by a fully-licensed OU physician, a physician assistant, and a licensed practical nurse. Limited pharmaceutical services are also available at the clinic.
Union has experienced significant growth in the past decade. During the 2002-2003 school year, the district recorded total enrollment of 13,517. In 2011-2012, enrollment reached 14,900. Administration projects enrollment in the 2012-2013 school year to reach approximately 15,298 students with the continuation of the four-year-old program to every elementary site and the three-year-old program serving approximately 1,082 students. Additional enrollment details may be found in the Statistical Section of the Comprehensive Annual Financial Report.
To accommodate this growth in student population the district maintains more than 2.79 million square feet of facilities, including 13 elementary schools (grades PreK-5), a Sixth/Seventh Grade Center, an Eighth Grade Center, an Intermediate High School (grades 9-10), an Alternative School serving both middle school and high school students, a High School (grades 11-12), and an Education Service Center. The district’s newest construction includes the remodel and expansion of Grove Elementary, which was completed in July 2011, and construction on Union Collegiate Academy at the High School, which opened in 2012. Please refer to the Statistical Section of this Comprehensive Annual Financial Report for additional facility details.
2013 Bond Funds
On February 14, 2013, district voters approved a $20.4-million bond proposal which included funds for classroom and office space to the fine arts wing at the 6th and 7th Grade Center, replacement of the High School track facility, and provide technology, textbooks, software updates and other district needs.
During the 2011-2012 school year, Union received more than $13.6 million in federal grant money, of which $2.65 million was funded by the Individuals with Disabilities Act of 2004 (IDEA).
School year 2012 was also the last year Union received American Recovery and Reinvestment Act of 2009 (ARRA) money, collecting $1.76 million in funding for education-related expenses such as technology, instructional materials, salaries, parental involvement, and professional development. ARRA provided funding for various programs designated under IDEA, Homeless, Title I, and Federal Education Jobs Act, which allocated additional funds for educational positions.
Major Initiatives - See Legislation Page
Management of the district is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the district are protected from loss, theft or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles (GAAP). The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived; and 2) the valuation of costs and benefits requires estimates and judgments by management.
Long-Term Financial Planning
The Board of Education of Union Public Schools, in conjunction with the Superintendent and Chief Financial Officer, establishes a system of sound financial planning and management to assure that the district’s objectives are addressed and that funds are expended in accordance with plans expressed through the Board budget.
The financial management system components include:
The district utilizes budgetary controls to ensure compliance with legal appropriation limitations and to provide an operating plan for the district’s resources. The annual appropriated budget includes activity of the General, Special Revenue Funds, and Child Nutrition Funds. Capital projects activity is controlled with approval of project-length financial plans. Initial budgets are adopted at the beginning of the fiscal year with periodic amendments approved by the Board as necessary.
The level of budgetary control is maintained by fund, project, and function. Individual line items may be adjusted without Board action, but total budgeted expenditures may not exceed appropriations at the major fund level without Board approval. The district utilizes an encumbrance system as a technique of budgetary control with encumbered appropriations lapsing at year end.
Oklahoma state statutes require an annual audit by independent certified public accountants. The accounting firm of Cole and Reed, PC, was selected by the Board to conduct the audit. In addition to meeting the requirements set forth in state statutes, the audit was also designed to meet the requirements of the Federal Single Audit Act of 1984 and related OMB Circular A-133.
The auditor’s report on the basic financial statements is included in the financial section of the Comprehensive Annual Financial Report.